Sales coordinator

The incumbent will be responsible for managing sales and warehouse related data/reports of JTI office and assisting supervisors in terms of communication of trade marketing & sales activities, monitoring project execution or result delivery and maintaining related data- base and preparing appropriate reports.

Main Areas of Responsibility:
Reports and documentation

• Ensure proper data collection, entry, and database maintenance related to sales and marketing activities. Preparing related reports and standard documentation. This would be achieved through:
• Customer data entry and updating including basic info, zone assignment, DU info, sales data, classification, feedback report.
• Prepare sales report including distribution reports, sales trend, ... (Retail &WS)
• Implement Panorama related tasks like tablet synchronization, reporting system errors, communicating tools problems and follow up for solving issues.
• Entering Display units’ data, updating DU info, preparing related reports.
• Prepare ad hoc projects reports including brand launches, coverage studies.
• Implement documentation of sales and marketing related documents such as: GAI receipts, customer forms, display unit forms, contracts etc. based on standards

Warehouse and trade marketing related tasks

• Ensure right level of warehouse processes implementation including:
• Receiving, transferring, maintaining stock with defined documents.
• Documenting all warehouse transactions based on standards.
• Prepare warehouse reports on weekly and monthly basis including stock take, inventory report, aging report, etc. report and follow up warehouse discrepancies.
• Prepare ad hoc report based on logistics and warehouse department requirements.
• Ensure all warehousing stock principles are fully applied.
• Follow up warehouse transaction versus consumption and report discrepancies.
• Receiving all consumption receipts and check receipt validity (signature, date,).
• Preparing consumption report as instruction in a timely manner.

Knowledge, Skills, Experience Required:
Education

• Minimum high school Diploma and university degree can be an advantage

Work Experience 

• Minimum 2 years of experience in Sales or Administrative role related to sales.

Language Skills

• Full command of English both written and spoken

Functional Skills

• Proficient in Word, Excel and PowerPoint.
• Organized / high level of administration ability for managing paperwork effectively.
• Ability to perform under stressful situations.
• Strong communication & team-work skills.