استخدام Senior Executive Assistant & Project Coordinator (دورکاری)

About the Role
We are seeking a highly organized, proactive, and reliable Senior Executive Assistant & Project Coordinator to support our executive leadership. This position is ideal for someone who enjoys bringing structure to dynamic workflows, communicating clearly and professionally, and managing multiple tasks with confidence and calmness.

You will play a central role in planning, coordinating, documenting, and maintaining strong communication between the executive team, partners, and stakeholders.

 
Key Responsibilities:

Manage the executive’s schedule, appointments, and daily workflow.
Organize and coordinate internal and external meetings.
Prepare agendas, attend meetings, take structured minutes, and ensure follow-up on action items.
Act as the primary point of contact with clients, partners, and vendors.
Support key projects through planning, coordination, tracking and reporting.
Conduct research and present findings in structured summaries and reports.
Prepare presentations, documentation, and proposals.
Handle correspondence, emails, and formal communication on behalf of the executive.
Maintain organized documents, files, archives, and standard templates.
Remain calm, focused, and professional under pressure.
Qualifications & Skills:

Bachelor’s degree in Business, Management, Communications, or a related field (preferred).
Fluent English (spoken and written) is mandatory.
Minimum 3 years’ experience in executive assistance, coordination, or office management roles.
Strong communication, negotiation, and interpersonal skills.
Excellent organizational and time management abilities.
Proficiency in MS Office or Google Workspace.
Skilled in documentation, note-taking, and preparing structured outputs.
Creative and aesthetically skilled in designing slides/presentations.

 
Personal Attributes:
Reliable, committed, honest, and responsible.
Calm and emotionally stable under pressure.
Solution-driven with a proactive mindset.
Able to represent the company professionally in internal and external meetings.

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