Secretary (Assistant)

 JOB POST CODE: SKY010 Secretary & Assistant 

Job Title: Secretary & Assistant Location: Remote – Canada Time (EST) Monday to Friday (Saturdays and Sundays are holidays). 

Work hours: 8:00 AM – 5:00 PM EST (Please note this corresponds to Tehran time: 4:30 PM – 1:30 AM) This is a contract-based position 

(summery) Sky Inoventure Inc. is a startup factory (Venture Studio) that leverages cutting-edge AI technologies and automation to launch and scale multiple startups at an accelerated pace. We are an innovative team that thrives on disruption, and we are looking to expand our operations with a highly organized and tech-savvy Secretary & Assistant. 

About the Role: We are looking for a highly motivated and proactive Secretary & Assistant to join our team. This role requires a dedicated individual who will support the leadership team and ensure smooth day-to-day operations. You will work remotely, managing schedules, coordinating meetings, handling communication, and supporting various administrative tasks. The ideal candidate will be tech-savvy, bilingual, highly organized, and passionate about learning new technologies. 

Key Responsibilities: 

• Act as the primary point of contact for all internal and external communications. 

• Manage calendars, coordinate meetings, and schedule appointments across multiple 

time zones. 

• Organize documents, files, and records with utmost attention to detail. 

• Use AI tools, especially ChatGPT, for administrative tasks and report generation. 

• Create and manage reports and presentations using Word, Excel, and PowerPoint. 

• Handle data entry and update company records in various systems. 

• Assist in organizing company events and other administrative duties as required. 

• Collaborate closely with other departments and assist in business process optimization. 

Required Skills & Competencies: 

• Fluent in English and French (written and verbal). 

• Highly proficient with ChatGPT and other AI tools for administrative purposes. 

• Proficient in Microsoft Word, Excel, and PowerPoint (advanced level). 

• Photoshop or other graphical tools experience is a plus. 

• A degree in French language, Software Engineering, or any related field is preferred. 

• Knowledge of Python, C#, or any other programming language is an advantage. 

• Very organized, with strong public relations skills and the ability to multitask efficiently. 

• A passionate learner, excited about new technologies and eager to grow within the 

company. 

• Knowledge and skill in using Microsoft visio to design process flow diagrams and BPMN 

chart 

Ideal Candidate: You are highly organized, have excellent public relations skills, and are a fast learner. You thrive in a long-term role and are passionate about learning and adapting to new technologies. You will work independently and remotely, efficiently managing multiple tasks and deadlines in a fast-paced environment. Your bilingual skills will help streamline communication and collaboration within the team, and your technical aptitude will support the use of various digital tools to increase efficiency. 

Important Application Process 

Thank you for your interest in collaborating with our motion design team. To proceed with your application, please fill out our internal application form. This step is essential and allows us to gather the necessary information and evaluate your skills through a few short tests. Unfortunately, we won’t be able to review your request without a completed form. We appreciate your understanding and look forward to learning more about you. 

The form link will be sent to your email address.